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Grandslaam
Network Pvt. Ltd. is an agency with
over decade of experience in organizing conferences
for corporate clients and the public and private sector
across the country.
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 Grandslaam
Network provides “single
window service” offering total events
and conference management solution with planning and
production. We field a uniquely qualified team that
includes outstanding talents from the hospitality
industry and other complementary disciplines. Dedicated
to exceeding your expectations,  our
team members are uncompromising in their attention
to detail of the event. With superior systems and
processes, we make tasks such as planning, management,
marketing, setting goals, managing timelines, selecting
sites, developing budgets, and registering attendees
effortless for our clients.
 We
have our own in house graphic design studio and experienced
creative team to design and also create contents.
These allow us to offer you a comprehensive package
and ensure you getting the best quality client service.
Our dedicated team of conference management will devote
their expertise and enthusiasm to making your conference,
event, exhibition or seminar successful and productive.
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Listed below are the added value management and production
services that our conference organising team can offer
you.
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Hotel booking, Reservation, Airport reception, Transfer
etc.
• Delegate registration - by mail or online
• Conference Venue search & liaison
• Invitation mailings
• Conference Logo and theme design Branding
• Conference Programme & Produce, printing
and supply badges, certificates etc.
• Simultaneous translation
• Video /Photographs
• Speaker management
• Printed give-a-ways, memento
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• Sponsorship
packages
• Audiovisual and technical support
• Delegate packs/ Kits.
• Registration Fee collection by invoice, credit
card or online
• Conference Marketing & PR
• Exhibition management
• Entertainment
• Stage set design & build
• Presenters Celebrity host or guest speaker
• Creative prize packages
• Branded clothing in team colours
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Areas
of Expertise:
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Venue
finding - We
source a suitable venue for your event, negotiate and
book the venue.
Delegate accommodation
– reservation of Hotels and management of delegate
accommodation. Delegates will be able to book accommodation
directly with us.
Programme
Planning-
we assist with the formation of a programme of the Conference/
Event.
Marketing
your Event- we assist in the design
of promotional literature and advise on PR and marketing
of your event and research of targeted customer groups.
 Budget/payments-
we advise on budgets and accept pre conference payments,
managing your event income and expenditure
Delegate registration-
Provide Manpower to work on the day of your event for
registration of delegate and distribute delegate kits,
Conference documents etc.
Food
and Beverage Management – Organise
F&B with facilities and venues, provide menus for
selection, confirm guarantees and times and management.
 Audio/Visual/Multimedia
Management -
State-of-the-art, high quality equipment is essential
to the success of any conference. Every delegate should
have an uninterrupted view of the stage/ Presentation.
Volunteer
Management - Develop a plan for use
of volunteers both before and during the conference
based on requirements and expectations as presented
by organising committee.
 Tours/Sight
seeing Management - We arrange
social and tour programs for the Delegate for local
sight seeing. This includes pre and post conference
tours and spousal programs.
Transportation Management - Transportation, including
hotel and function shuttles, VIP transfers and airport
transfers, will be co-ordinated by us , using deluxe
vehicles and well versed, professional drivers.
 Speaker
Management -
Organise speakers and VIP protocol with committee, correspond
with speakers and arrange topics of the speech/presentation.
Marketing and Advertising Management – We’ll
professionally qualify your company objectives and communicate
them to potential participants/delegates by providing
support in the design and production of promotional
material. (Logo identification, multimedia, etc.).
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Formulation
and implementation of the plans
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1.
The Pre conference action.
 
establish the Conference format and dates
Conference objectives formulating
plan the approximate delegates numbers
prepare preliminary operating budget
financial management
site inspection and the site selection
hotel selection
venue selection negotiations and contracts with facility
program development
speaker selection process
printing publications and web page
exhibition venue finding and management
exhibition show layout, shell scheme and special custom
design, stand building
exponent documentation
establish the promotional plan - including research
and advertising
promotional material design and print
media liaison, for press meet, press release
registration procedures establishing
registration process, record, confirm
registered participant report
name badges
abstract processing and handling
abstract book print
negotiate airline travel and car / coach rentals
arrange ground transport
technical support arrangement, audio-visual needs
catering/Cocktails
Healthcare personnel/ Medical staff/ Ambulance services
Fire safety services and other safety services.
staff services-
Long - and short - term staff for any kind of event.
Clerical services: receptionists, filling staff, typists,
word processor operators etc.
exhibition staff
announcers
program directors
escorts
Interpretation- English, French, German, Spanish, Russian,
and others Fields such as : science, politics, 
economics, medicine, art industry and others
conference simultaneous and sequential interpretation
interpretation of business negotiations
interpretation for sightseeing
interpretation for accompaniment
social event /Cultural / Entertainment extravaganza
planning
pre-post convention tours planning
souvenirs/gifts/prizes
hall administration
security and supervision
2.
The actual Conference
instructions before the meeting
work plan
on-site registration staff supervision
on-site management
room locators
secretariat
distribution of meeting materials
check set-up of meeting and function room
special request handling
3.
Post Conference activity
handling of comments
gratuities/ DVD/ Photograph distribution
review and approve bills for payment
financial reports
Conference summery
next meeting negotiations
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